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Project Planning / How to meet your deadlines


It’s easier to handle one project at a time, that’s for sure. But it’s just not always possible. If the job requires multiple projects to be handled or your personal projects can’t wait to be realized, you have to start multi-tasking today!

Let us show you how you can manage it all with the help of our cleverly designed project planner that’ll keep your head in the game even if you are working on multiple projects at the same time.

Step 1 of 6: What’s the deal?


First of all, it’s important to differentiate between private and professional projects. You can work on different projects at once, if they are planned properly. Decide what you can handle and what makes sense right at this time in your life. Ponder the amount of work you have to put into each project and give yourself enough time to finish all of your current projects to your own standards. If you should not have the luxury of choosing which projects you want to work on right now and have to do it all at the same time, put some extra time into the pre-planning and scheduling to avoid losing your mind in the process.

Step 2 of 6: Set your deadlines


The freedom of deadline setting mainly depends on whether or not your project is private or professional. With professional projects, you’ll probably have a fixed deadline from your employer or customer. For these types of projects, make sure to start working on them as soon as possible and make some time for potential mistakes that will cost you some precious time.

Private projects, usually way more flexible, should be planned with a look at the professional projects you are handling at the same time in order to prevent overlaps. Don’t refrain from setting a deadline at all though. It does create pressure but it also gives you the kick of motivation you might need!

Step 3 of 6: Why am I doing this?


Yes, why though? Professional project: Well, because you have to! But try to see it from another perspective: What can you take from the experience personally? Maybe you can widen your professional horizon, get a look into new areas, can improve your team leading skills and work on your time management. You should profit from every project you plan in some sort of way.

Private projects are usually rewarding because you can enjoy the final result of your project. But are you only focussing on the result or can you find something to take away from working on the project like being creative again and accomplishing your goals?

Step 4 of 6: The hardware


Don’t let additional costs rattle your spirit when planning a project and get a detailed overview of all the things you’ll need in order to realize this project. No matter who covers for the costs – you or your company – it’s always important to have your finances straight.

Step 5 of 6: How exactly should I start?


The goal of your project should now be crystal clear. It’s time to go through the project step by step and decide who will do exactly which task at what time. The individual steps should be listed chronologically each with a realistically set deadline. It’s not the end of the world if a deadline can’t be reached but it’s important to keep your head in the game and an overview of all the to-dos.

How tempting it may be; do not push the biggest and hardest tasks to the very end of your list but rather time them cleverly. At the beginning of the week, you are usually more energized and capable to take on big challenges. Make use of that!

Step 6 of 6: Notes and Inspiration


Lots of space for notes is a must when it comes to project planning! In the blue project planner, you’ll find four checkered pages to fill with ideas, moodboards, sketches and project overviews.

It’s your turn now – Which project will you tackle next? Click here for the gorgeous project planner in a blue design and tick off one project after another!